Privacy Notice

1. Scope

All data subjects whose personal data is collected, in line with the requirements of the GDPR.

 

2. Responsibilities

2.1 The Data Protection Officer is responsible for ensuring that this notice is made available to data subjects prior to Splash Event Solutions collecting/processing their personal data.

2.2 All Employees/Staff of Splash Event Solutions who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.

 

3. Privacy notice

3.1 Who are we?

We are Splash Event Solutions, an agency managing events on behalf of some of the world’s most popular brands.

Our Data Protection Officer and data protection representatives can be contacted directly here:

 

The personal data we would like to collect from you is:

 Personal Data  Stored
 Name  Mailchimp
 Email Address  Mailchimp
 Company  Mailchimp

 

The personal data we collect will be used for the following purposes:

To send you our marketing email – Stream and any relevant updates from the company.

3.2 Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for Splash Event Solutions to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. You may withdraw consent at any time by emailing us – info@splasheventsolutions.co.uk.

3.3  Disclosure

Splash Event Solutions will not pass your personal data to any third parties.

3.4 Retention period

Splash Event Solutions will store and process your personal data until you unsubscribe from our mailing list.

 

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Splash Event Solutions refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.

 

3.5 Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Splash Event Solutions, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Splash Event Solutions’ data protection representatives by emailing info@splasheventsolutions.co.uk.

 

  Supervisory authority contact details Data Protection Officer DPO
Contact Name: Splash Event Solutions Chris Talbot
Address line 1: 17 Glenmore Business Park
Address line 2: Waterbeach
Address line 3: Cambridge
Address line 4: CB25 9PG
Email: info@splasheventsolutions.co.uk
Telephone: 0845 51 96 515

 

3.6 Privacy Statement

Read more about how and why we use your data here.

 

 4. Online privacy statement

Personal data Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information
This privacy notice tells you how we, Splash Event Solutions, will collect and use your personal data for sending you marketing emails.

Why does Splash Event Solutions need to collect and store personal data?
In order for us to update you on our services, we need to collect personal data to contact you. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will Splash Event Solutions share my personal data with anyone else?
We use Mailchimp to store and process your data. We will not share your personal data with other third parties.

How will Splash Event Solutions use the personal data it collects about me?
Splash Event Solutions will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Splash Event Solutions is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Splash Event Solutions contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the organisation holds about me?
Splash Event Solutions, at your request, can confirm what information we hold about you and how it is processed. If Splash Event Solutions does hold personal data about you, you can request the following information:

Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.

  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of Splash Event Solutions or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

 

What forms of ID will I need to provide in order to access this?
Splash Event Solutions accepts the following forms of ID when information on your personal data is requested: Passport, Drivers Licence, Birth Certificate.

Contact details of the Data Protection Officer / GDPR Owner:

  Data Protection Officer
Contact Name: Chris Talbot
Address line 1: 17 Glenmore Business Park
Address line 2: Waterbeach
Address line 3: Cambridge
Address line 4: CB25 9PG
Email: info@splasheventsolutions.co.uk
Telephone: 0845 51 96 515